Housing & Dining Contract 20-21


2020-2021 Housing & Dining Contract

RISD, as an artistic and academic community, intends to provide a residential atmosphere where art, design, study, and learning can
take place alongside healthy recreation, relaxation and social development. This balanced atmosphere is dependent upon the
willingness of all RISD community members to associate in such a way that personal freedom and responsibility co-exist.

Any student applying to, or having moved into a RISD residential facility, acknowledges therefore, the need for socially responsible behavior. They recognize the role of the Residence Life Staff in promoting such behavior and will accept reasonable disciplinary action for disregarding such behavior. 

The student agrees to abide by all rules and regulations pertaining to Residence Life and Dining Services during the period covered by this agreement as outlined herein, and within the RISD Code of Student Conduct policies related to Residence Life available online at http://policies.risd.edu/student-life- policies/. This contract covers both Academic Year, and Summer Session programs. Certain provisions (where indicated) do not apply to students only living on campus in the summer. 

Students do not need to submit a signed copy of this form. The act of submitting a housing application of any type, or the act of accepting entry to any residence facility, indicates acceptance of the terms of the Housing & Dining Contract.

Contract Dates and Occupancy Periods

Academic Year Contract Cancellation Policies

 For students living on campus during the Academic session (September – May), this contract is binding for the entire 2020-2021 academic year. The contract may be cancelled for the following reasons and corresponding fees:

Academic Year Housing Contract Extensions

Students who wish to arrive early, leave late, or stay over the holiday break (December 16 – January 5) may opt to do so following the guidelines below. Contract extensions cover housing only.  There is no dining included in a housing contract extension, although Dining may at times offer additional meal blocks for extended housing days at a per day cost.  More information regarding meal options is made available at the time of signup.  Dining hours may be limited, please check the MyRISD app for details.

Early Arrival or Late Departure Contract Extensions cannot be greater than 7 days from date of opening or closing. Additional
days are only granted for students participating in a leadership program ie. Resident Advisors, Orientation Leaders, etc.

Academic Year Dining Plans

Academic Year Dining Plan requirements are based upon a student’s housing assignment and class year. The following rules apply to all on-campus residents:

Brown RISD Dual Degree Academic Year Dining Plans

The following are guidelines for Brown RISD Dual Degree Meal Plan

Academic Year Dining Plan Appeals

 The following are guidelines for Meal Plan appeal (where applicable).

Academic Year Residential Guest Policy

At the discretion of the Director of Residence Life, permission may be granted for established Domestic/Long Term Partners of
RISD students, or other individuals affiliated with the institution, to reside in designated housing as a Residential Guest. A
Residential Guest is defined as a non-RISD affiliate with independent access to a residence facility. Unlike typical guests, who are
granted access to RISD facilities through their host, Residential Guests may hold their own RISD issued key/ID card and may access
approved facilities without an escort. No RISD student can be a Residential Guest.

Currently, Charles Landing one-bedroom private apartment units are the only locations where Residential Guests are permitted to live with students.

A Residential Guest fee of $1300 per semester is charged to the account of their RISD Student partner. Students must apply to
have a Residential Guest through the Residence Life Office. Residential Guests who are granted permission to reside in RISD
housing derive their right to occupancy from their student partner, and may continue to reside in RISD housing only as long as
their student partner does so. Furthermore, all Residential Guests are subject to the terms and conditions of this contract, and
must abide by all rules and regulations that apply to other student residents of RISD housing. Permission may be withdrawn at
any time. The withdrawal of permission for a Residential Guest to live in RISD housing will not relieve the RISD student partner of
their responsibilities under this housing contract.

Academic Year Vacancy Buyout Policy

If space allows, residents in double or triple rooms who find themselves with an empty bed in their room may pay to convert that
double (or triple) room into a single (or double) room by paying for a “Vacancy Buyout”. This is allowed on a case-by-case basis
when adequate space is available. The cost of a buyout is the price of a comparable single room + 4%. For example, a single in an
Essential RISD room with Air Conditioning is $5,100 per semester (room only). To buyout a double room in an Essential RISD room,
the price will be $5,100 plus $206 (4% of 5,100) which equals $5,306 per semester (+ meal plan). The total increase from living in
an essential RISD double ($4,075 per semester) is $1,231 per semester. Similar increases will be seen in other room types. The

extra cost over a single covers the additional space and furniture provided in a double room versus a typical single room. Buyout
charges added mid-semester or mid-year are pro-rated based upon the time. In the event that a buyout space is needed to be
used due to overcrowding or for emergency housing, a full refund of the buyout cost difference will be issued for the entire
semester. The charge for students in triple rooms buying out the third bed will be split between the remaining residents equally
unless one resident requests to pay a higher share and coordinates this directly with Residence Life. Students may only buyout a
space at defined times at the beginning or end of each semester, or within 7 days of a roommate moving out. No buyouts will be
accepted in cases where a student is attempting to move into a vacancy and the buyout is being used to block that relocation.
Buyouts are not accepted when there is a waiting list for the type of room attempting to be bought out.

Medical Accommodation Policy

Any student who has a documented medical, psychological or disability related condition(s) may apply for a housing
accommodation. The submitted request and supporting documentation are reviewed carefully on a case by case basis by the
Medical Accommodation Committee. Documentation consists of a written evaluation by an appropriate professional (not a
relative of the student) that explains the nature of the condition and why the condition results in a need for housing
accommodation(s). Students must complete all forms in entirety and submit them along with the necessary documentation each
academic year before the deadline, prior to room selection, or soon after identifying the need (based on date of diagnosis, change
in status, etc.) to the Residence Life Office. Part of the committee’s consideration is the written documentation by the treating
professional. A follow-up conversation with the student and the treating professional by a member of the Health Services and/or
Counseling staff may be necessary in some instances. Residence Life and RISD cannot guarantee that students will be provided
their preferred accommodation choices, but if a student’s preferred choice is not granted, then RISD will provide equally effective alternatives subject to limitations as outlined in the Student Handbook or online at https://info.risd.edu/disability-support-services-dss/.

For dining related accommodations: After submitting medical accommodation documents, exception requests should be
submitted to the Menu Manager, Maureen Young via email, myoung01@risd.edu. Please note that documentation does not
guarantee cancellation, RISD Dining strives to work with students to ensure that they can participate in the communal dining
program to enrich their student experience.

Emotional Support, Therapy, and Service Animal Policy

Students with medical documentation supporting their need for an Emotional Support, Therapy, or Service Animal may be allowed to have such an animal in RISD Housing Facilities if the following conditions are met: 1) The student must have approved medical documentation, approved by the medical housing accommodation committee, supporting their need for the animal. 2) The animal and owner must comply with the conditions outlined in the Residential Animal Policy, 3) All room/suitemates must be in agreement to live with the animal, and send written agreement to housing@risd.edu. Not all RISD housing is suitable to animal care, and as such, RISD reserves the right to relocate students to ensure the health and safety of the overall residential community, residential animals, and owners. 

As stated by law, only service animals (dogs or miniature horses) are allowed in dining facilities on campus, and must be escorted by the student at all times. Students may not bring support or therapy animals into venues and will be asked to remove the animal if present.

Occupancy and Vacancy Guidelines  

1. A housing application or accepted contract does not guarantee any specific assignment. Assignments will be made according to the procedures established by the Office of Residence Life. Under this contract, students may live in any room type managed by RISD Residence Life, including rooms in Charles Landing. 

2. Students wishing to change their room assignment must obtain prior approval of the Residence Life office. The
College reserves the right to reassign student rooms at any time during the residence period for any reason the
College deems appropriate. Additionally, the college may utilize any student rooms in any manner deemed
necessary as conditions warrant, including changing normal occupancy levels.

3. Students who live in a shared room with one or more vacancies must maintain the room in a way that allows for a roommate to move in at any time. Combining beds; using extra desks, dressers or closets; removing furniture; over-
decorating the room; or keeping the room in a state of disorder which deters potential roommates is strictly prohibited.

Move-in ready is defined as a state in which a potential roommate could begin moving things into a room immediately
without necessary rearrangement or relocation of personal property. For example, if a student were to arrive in a room
to find the second bed dismantled or a television on the second desk, this would not be considered move-in ready. 

4. Students who do not occupy their assigned rooms by the first day of class and have not notified the Residence Life Office prior to that day of their intended late arrival may be reassigned to a different space at the discretion of the college. 

5. Residential facilities are to be used as living quarters and in a manner as to comply with all federal, state and
municipal laws and the rules and regulations of the College, most particularly the rules and regulations contained in
Residence Life policies. Residents shall not engage in disorderly conduct, make or permit disturbing noises, including
without limitation to the loud playing of radios, televisions, stereos, or musical instruments, nor perform or permit
any acts that in the College’s judgment would unreasonably interfere with the rights, comfort, or convenience of other residents.

6. Students who hold key/card access rights to a room are expected to reside in that room consistently. Students who hold a
room on campus but do not actively reside in it for any reason should turn in their key or surrender access to that space if
the remaining resident(s) are uncomfortable with them having access but not living there consistently. Subletting of your
room and/or lending out your room key to another student are not allowed. The College may also assign a new roommate
at any time during the academic year when a room has a vacant space.

7. Items and materials prohibited from possession and/or restricted in use in housing include but are not limited to
candles and other sources of open flame, firearms, illegal knives or other weapons, improperly stored volatile
solutions, explosives, alcohol, controlled substances or prescription drugs not accompanied by a prescription, drug
paraphernalia, or other dangerous materials. Smoking is not allowed in any residential facility. All animals are
prohibited from residential facilities, except as noted. The use of electrical heating or cooling devices in addition to
those provided with the living unit or other items that violate conditions outlined in residential rules and regulations
are all strictly prohibited. Any such prohibited animals, materials, devices or objects may be impounded. Further
clarification of these prohibitions may be found in published Residence Life policies.

Dining Services Guidelines

  1. All RISD rules, policies and procedures apply within all of the RISD Dining facilities.
  2. Meal plan contracts are billed per semester.
  3. All meal plans are for the full semester.
  4. RISD ID cards must be presented when making a Dining purchase.
  5. RISD ID cards presented by someone other than the person pictured (without Health Services approval) will be
    confiscated. An email will be sent to the owner of the ID card to retrieve ID in the Dining Services Office. If ID card
    is not picked up by dining venue closing time, it will be given to Public Safety or Campus Card Services.
  6. No meals from any plan roll over from semester to semester, however points roll over on all plans within the Academic Year.
  7. Meal plans and points are non‐ transferable; students wishing to “treat a guest” must be present and use a guest
    meal, which are available on all meal plans, or pay for their guest with Dining points.
  8. Meal plans and points may not be used to pay for fines, outstanding balances with student accounts, equipment,
    art supplies or anything outside the standard offerings of the dining facilities.
  9. Meal plans and points may not be transferred or donated to any individual or organization unless otherwise stated by Dining
  10. The removal of any dining hall property from any of the dining halls, which include but are not limited to plates,
    cups, forks, knives, is prohibited from any of the dining facilities.
  11. Food and beverage removed beyond the cashier stand without payment is considered theft. If a student is
    purchasing a meal to‐go they should put food products in an Ozzi to‐go box (green). Theft from any RISD Facility is
    referred to the Office of Student Conduct.
  12. Only RISD recognized groups are allowed to distribute written materials or make presentations in the dining areas, with prior
  13. Non‐employees are not permitted in kitchen and food preparation areas, unless under the supervision of a Dining employee.
    For further explanation of the rules and regulations stated above, consult the Student handbook or contact Dining Services at
    (401) 454‐6360 or dining@risd.edu.

General Contract Terms and Conditions

1. The College, at its discretion, may enter and search your room and its contents, including personal possessions, to verify occupancy; to perform housekeeping and maintenance functions; to investigate and/or find and seize evidence of, potential illegal activity or violations of College regulations; for health and fire safety inspections; and for any other reason and in any other situation in which the College, in its discretion, deems it necessary to do so in order to protect the interests of the College or the general welfare of one or more of its students. 

2. Students are required to live on campus for four semesters or until Junior status is achieved. Students who are married, over 21 years of age by September 1, or who live with a parent or guardian within commuting distance of campus may request a waiver of this requirement (please contact Residence Life for details). Academic year students who reach junior status, complete their 4 semester requirement, or decide to become a commuter student mid-year remain bound to the contract cancellation terms (as it is a full year agreement). 

3. Residents of Charles Landing remain RISD residential students; however the complex is owned by a separate entity. Day- to-day facilities issues such as lost keys and maintenance requests are handled RISD facilities. Each student is responsible for all assigned keys. Failure to return keys or loss of same will result in charges for replacement and/or lock changes. Unauthorized possession, use, loaning or duplication of keys is prohibited. 4. At any time, the College may reassign or remove from housing those who exhibit disregard for the residential 

community, the terms and conditions of occupancy, or other applicable rules and regulations. The College may terminate this agreement and take possession of the room at any time. Any of the student’s possessions remaining on the premises 48 hours after such termination, or immediately following the end date of this agreement, shall be deemed abandoned and costs incurred in the removal of the property will be charged to that student. 

5. Students are not permitted to make or authorize modifications to the buildings or their contents. Room painting or removal of college furniture from the room is not permitted. The room must be vacated in the condition in which it was found upon assuming occupancy. Students must at all times use in a reasonable manner and keep in clean condition all electrical, plumbing, sanitary, heating, ventilation, air-conditioning or other facilities, fixtures, and appliances in the residential facilities. No refuse of any type or other items belonging to the student will be allowed in the hallways or common areas at any time. Students shall adequately package, store, or contain refuse and regularly dispose of it in a receptacle made available at each residential facility. Charges will be assessed for violation of these regulations and for damages or vandalism to the room, apartment, suite and/or common areas of the building, and/or occupants may be required to enter into a mandatory cleaning contract. Charges will be divided among all students sharing responsibility for the applicable room or common areas (as determined by Residence Life staff), whenever individuals causing such damages or vandalism cannot be specifically identified. 

6. All disputes between students in RISD Housing will be handled via the conduct process as outlined in the RISD Code of Student Conduct and Procedures found at http://www.risd.edu/Students/Policies/. At no time will a student be forced to relocate or be removed from housing based solely on the complaints of another student. This is to protect the rights of all students. In situations where a student’s actions may warrant relocation or removal from housing, those actions will be referred to the Coordinator of Student Conduct and Compliance and handled via the conduct process. 

7. Solicitation in, or commercial use of, any part of the residence facilities or grounds by any person is strictly forbidden. Students shall not place any signs, or other advertising matter upon or in the windows, doors, hallways or outside the building. No window displays are allowed. 

8. The College is not liable for damage or loss of any student’s personal property from any cause whatsoever. Students agree to insure, at their own expense, all personal property brought into any residential facility through renters or other insurance. Please visit https://risdhousing.com/about/personal-property-insurance/ for more details. 

9. Meal plan privileges are non transferable. Meal hours and food service locations may be adjusted by the college as circumstances require. Meals from plans do not carry over from semester to semester. MyRISD app should be used to see which dining menus are serving meals. 

10. Students must comply with the Dining Services Regulations, as stated in Dining Services publications/web sites. Failure to comply with these regulations may result in suspension or revocation of dining privileges without recompense. 11. Room and Board charges for the period of this contract are due at the same time as the term bill, and are payable at the Student Accounts Office or on-line through risd.afford.edu subject to the same conditions applying to the term bill. 

12. Occupancy of a room in RISD residential facilities is exempt from the RI Landlord-Tenant Act pursuant to Section 34-18- 8 (1), and the provisions of that Act do not apply. 

For further explanation of the rules and regulations stated above, consult the student code of conduct or contact the Residence Life Office at (401) 454-6650 or housing@risd.edu

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