RISD, as an artistic and academic community, intends to provide a residential atmosphere where art, design, study, and learning can take place alongside healthy recreation, relaxation and social development. This balanced atmosphere is dependent upon the willingness of all RISD community members to associate in such a way that personal freedom and responsibility co-exist.
Any student applying to, or having moved into a RISD residential facility, acknowledges therefore, the need for socially responsible behavior. They recognize the role of the Residence Life Staff in promoting such behavior and will accept reasonable disciplinary action for disregarding such behavior.
The student agrees to abide by all rules and regulations pertaining to Residence Life and Dining Services during the period covered by this agreement as outlined herein, and within the Residence Life Handbook available online at http://www.risd.edu/Policies/Student_Life/. This contact covers both Academic Year, and Summer Session programs. Certain provisions (where indicated) do not apply to students only living on campus in the summer.
Students do not need to submit a signed copy of this form. The act of submitting a housing application of any type, or the act of accepting entry to any residence facility, indicates acceptance of the terms of the Housing & Dining Contract.
Contract Dates and Occupancy Periods
|Student Type||Summer Term||Fall Semester||Winter Session ***||Spring Semester|
|First Year Students *||–||Sun 9/4/16 – Sat 12/17/16||Sun, 1/1/17 – Wed 2/8/17||Sat 2/11/17 – Sat 5/27/17|
|Transfer Students *||Variable||Sun 9/4/16 – Sat 12/17/16||Sun, 1/1/17 – Wed 2/8/17||Sat 2/11/17 – Sat 5/27/17|
|Entering Graduate Students*||Variable||Sun 9/4/16 – Sat 12/17/16||Sun, 1/1/17 – Wed 2/8/17||Sat 2/11/17 – Sat 5/27/17|
|Returning Students **||Variable||Mon 9/5/16 – Sat 12/17/16||Sun, 1/1/17 – Wed 2/8/17||Sat 2/11/17 – Sat 5/27/17|
|Graduating Students||Variable||Mon 9/5/16 – Sat 12/17/16||Sun, 1/1/17 – Wed 2/8/17||Sat 2/11/17 – Sun 6/4/17|
|Continuing Education Students||Variable||By Request||By Request||By Request|
|* Some new students will be invited to participate in a pre-orientation program and may be invited to campus earlier depending upon the program. **Returning students who wish to return to campus earlier than September 5 may request a Housing Contract Extension (outlined below).
***Winter Session room and board is included at no extra cost for students who live in housing for the Fall, Spring, or entire academic year. Students requiring only Winter Session housing should contact the Residence Life office to inquire about Winter Session only pricing. Students living on campus for Winter Session and Spring semester do not need to move out between 2/8 and 2/11.
Dining hours and options will vary during certain times of the year. Meal swipes are not available during Thanksgiving Recess or Spring Break. Dining Points may work during these periods. See Dining Services for complete details.
Academic Year Contract Cancellation Policies
For students living on campus during the Academic session (September – May), this contract is binding for the entire 2016-2017 academic year. The contract may be cancelled for the following reasons and corresponding fees:
|Timeline / Cancellation Fee||Cancellation Reasons|
|Before June 1: $750
June 1 – August 1: $1000
August 1 – Sep 1: $1500
After Sept 1: 50% of remaining housing cost.
|Cancellation Fee Notes:||Fee is based upon date appeal is received, not decision date. Appeals are not guaranteed to be granted. For any student who leaves mid-semester, the RISD refund schedule applies to their semester charges. Any student who is released from their contract for a study abroad program or leave of absence remains bound to the housing contract should they return to RISD before the end of the academic year. In cases where a student cancels their contract mid-semester, meal plan refunds are handled per Dining Services and Student Accounts policies.|
*All cancellation appeals can be made by emailing firstname.lastname@example.org. IF Appeal is granted the date of the email will be used to determine the cancellation charge.
Academic Year Housing Contract Extensions
Students who wish to arrive early, leave late, or stay over the holiday break (December 20 – January 3) may opt to do so following the guidelines below. Contract extensions are for housing only. There is no meal plan included in a housing contract extension. Dining points may work during extension periods but RISD Dining options may be limited or unavailable.
|Early Arrival or Late Departure Request|
|Date Request Submitted||Daily Extension Cost|
|Prior to 2 weeks before your scheduled opening/closing date||$35 per night|
|7-13 days before your scheduled opening/closing date||$50 per night|
|2-6 days before your scheduled opening/closing date||$75 per night|
|Students who arrive on campus unannounced requesting key||$100 per night|
|Students found in the halls without permission||$150 per night|
|Students who request an extension and then cancel that request must do so more than 1 week prior to opening/closing to avoid being charged the requested fee. No refund will be issued for students who cancel their request less than 1 week in advance. Students arriving early or staying late should understand that food and other services will not be available during their extended stay. In the event of severe weather RISD may adjust opening and/or closing dates as is determined necessary by the school.|
|Partial or Entire Winter/Holiday Break Housing Request|
|Request Type||Date Request Submitted||Price Per Day / Total Break Price|
|Partial / Entire Break||Before December 1, 2016||$35 per night / $400 for entire break|
|Partial / Entire Break||After December 1, 2016||$50 per night / $500 for entire break|
|Charles Landing Resident Full/Partial Break||Before December 1, 2016||$0 per night/$0 for entire break
when requested by Dec. 1
|Charles Landing Resident Full/Partial Break||After December 1, 2016||$50 flat fee|
Continuing Education Summer Studies and Pre-College Early Arrival Policy
Continuing Education Summer Studies and Pre-College Students who need to make arrangements to arrive a day early must complete the Early Arrival form with a $50.00/night early arrival charge. The form and the fee must be faxed or hard mailed to the Continuing Education office. Residents participating in 2 week courses may be denied early arrival depending on room availability.
Academic Year Dining Plans
Academic Year Dining Plan requirements are based upon a student’s housing assignment and class year. The following rules apply to all on-campus residents:
|Student Type||Available Meal Plans|
|Essential RISD and Suite Experience Rooms||Apartment Experience Rooms*|
|First Year Students||Foundation Plan||Foundation, Residential, Flex 7-60, or Flex 5-40 Plan|
|Transfer Students||Foundation or Residential Experience Plan||Foundation, Residential, Flex 7-60, or Flex 5-40 Plan|
|Sophomore Students||Foundation or Residential Experience Plan||Foundation, Residential, Flex 7-60, or Flex 5-40 Plan|
|Junior Students||Foundation or Residential Experience Plan||Foundation, Residential, Flex 7-60, or Flex 5-40 Plan|
|Senior Students||Foundation or Residential Experience Plan||Any or no meal plan|
|5TH Year Students||Foundation or Residential Experience Plan||Any or no meal plan|
|Graduate Students||Foundation or Residential Experience Plan||Any or no meal plan|
|* All Apartment Experience rooms come with the Flex 7-60 meal plan included. The selection of other plans will adjust the total room and board package price.|
Academic Year Dining Plan Appeals
The following are guidelines for Meal Plan appeal (where applicable).
|Student / Housing Type||Appeal Guidelines|
|All Students in Essential RISD or Suite Experience rooms||Students living in Essential RISD or Suite Experience rooms are required to have a full meal plan. If students have a condition which requires that they cook for themselves, they will need to provide medical documentation describing this need. If supported by the Medical Accommodations committee, the Residence Life Office will attempt to find space in Apartment Experience housing and coordinate special meal arrangements with Dining Services. Students are responsible for all associated fees for the room regardless of medical need.|
|Sophomore and Junior Students in Apartment Experience rooms||Sophomore and Junior students living in Apartment Experience housing who have a condition requiring they cook for themselves will need to provide medical documentation describing this need. If supported by the Medical Accommodations committee, the Residence Life Office and Dining Services will consider special meal arrangements.|
|Senior, 5th Year and Grad Students in Apartment Experience rooms||Senior, 5th Year and Graduate students living in Apartment Experience housing have the option to choose any or no meal plan. If they select a meal plan, and then wish to cancel or change the plan mid-semester, they must contact Dining Services. Cancellation/Refund policy is determined by Dining Services and Student Accounts.|
* All dining plans are for a full academic year. Students changing rooms mid-year are required to be on a meal plan based on the room type and may not be able to change it.
Academic Year Residential Guest Policy
At the discretion of the Director of Residence Life, permission may be granted for established Domestic/Long Term Partners of RISD students, or other individuals affiliated with the institution, to reside in designated housing as a Residential Guest. A Residential Guest is defined as a non-RISD affiliate with independent access to a residence facility. Unlike typical guests, who are granted access to RISD facilities through their host, Residential Guests may hold their own RISD issued key/ID card and may access approved facilities without an escort. No RISD student can be a Residential Guest.
Currently Charles Landing one-bedroom private apartment units are the only locations where Residential Guests are permitted to live with students. A Residential Guest fee of $1000 per semester is charged to the account of their RISD Student partner. Students must apply to have a Residential Guest through the Residence Life Office. Residential Guests who are granted permission to reside in RISD housing derive their right to occupancy from their student partner, and may continue to reside in RISD housing only as long as their student partner does so. Furthermore, all Residential Guests are subject to the terms and conditions of this contract, and must abide by all rules and regulations that apply to other student residents of RISD housing. Permission may be withdrawn at any time. The withdrawal of permission for a Residential Guest to live in RISD housing will not relieve the RISD student partner of their responsibilities under this housing contract.
Academic Year Vacancy Buyout Policy
If space allows, residents in double or triple rooms who find themselves with an empty bed in their room may pay to convert that double (or triple) room into a single (or double) room by paying for a “Vacancy Buyout”. This is allowed on a case-by-case basis when adequate space is available. The cost of a buyout is the price of a comparable single room + 2%. For example, a single in an Essential RISD room is $7,450 per semester with meal plan. To buyout a double room in an Essential RISD room, the price will be $7,450 plus $149 (2% of 7,450) which equals $7,599 per semester. The total increase from living in an essential RISD double ($6,425 per semester) is $1,174 per semester. Similar increases will be seen in other room types. The extra cost over a single covers the additional space and furniture provided in a double room versus a typical single room. Buyout charges added mid-semester or mid-year are pro-rated based upon the time. In the event that a buyout space is needed to be used due to overcrowding or for emergency housing, a full refund of the buyout cost difference will be issued for the entire semester. Students may only buyout a space at defined times at the beginning or end of each semester, or within 7 days of a roommate moving out. No buyouts will be accepted in cases where a student is attempting to move into a vacancy and the buyout is being used to block that relocation.
Medical Accommodation Policy
All students who have a medical, psychological or disability related condition(s) may apply for a housing accommodation. The submitted request and supporting documentation are reviewed carefully on a case by case basis by the Medical Accommodation Committee. Documentation consists of a written evaluation by an appropriate professional (not a relative of the student) that explains the nature of the condition and why the condition results in a need for housing accommodation(s). Students must complete all forms in entirety and submit them along with the necessary documentation each academic year before the deadline, prior to room selection, or soon after identifying the need (based on date of diagnosis, change in status, etc.) to the Residence Life Office. Part of the committee’s consideration is the written documentation by the treating professional. A follow-up conversation with the student and the treating professional by a member of the Health Services and/or Counseling staff may be necessary in some instances. Residence Life and RISD cannot guarantee that students will be provided their preferred accommodation choices, but if a student’s preferred choice is not granted, then RISD will provide equally effective alternatives subject to limitations as outlined in the Student Handbook or online at; http://www.risd.edu/Students/Wellness/Disability_Support/
Emotional Support, Therapy, and Service Animal Policy
All students living in Charles Landing may apply to have an approved animal live with them, regardless of request reason. Students with medical documentation supporting their need for an Emotional Support, Therapy, or Service Animal may be allowed to have such an animal in other RISD Housing Facilities if the following conditions are met: 1) The student must have approved medical documentation supporting both their need for the animal, and their need to live in a location where animals are not typically permitted, 2) The animal and owner must comply with the conditions outlined in the Residential Animal Policy, 3) All room/suitemates must sign an agreement to live with the animal. Not all RISD housing is suitable to animal care, and as such, RISD reserves the right to relocate students to ensure the health and safety of the overall residential community, residential animals, and owners.
Occupancy and Vacancy Guidelines
General Contract Terms and Conditions
For further explanation of the rules and regulations stated above, consult the Residence Life Handbook, the Mount Vernon Company Tenant Handbook (for residents of Charles Landing) or contact the Residence Life Office at (401) 454-6650 or email@example.com.